Payments Assistant

Are you an experienced accounts payable professional looking for your next opportunity in a dynamic, purpose-driven university? We are looking for a Payments Assistant to join our Finance team at Birkbeck, University of London this Summer 2026. 

As Payments Assistant, you will play a key role in ensuring our suppliers are paid accurately and on time, providing an excellent service to both internal and external stakeholders. 

Working as part of a small, collaborative Payments team, you will be responsible for processing invoices and credit notes, reconciling supplier accounts, handling queries, and supporting the preparation of BACS and international payment runs. You will also maintain supplier records and support users of our Business World (Agresso) finance system.

As Payments Assistant, you should have:

• Good knowledge of accounts payable systems and processes, as well as financial regulations relevant to accounts payable including VAT treatment of invoices
• Understanding of three-way matching and coding supplier invoices, and experience of preparing BACS payment runs
• Proven IT skills and sound organisational and administrative skills
• Excellent interpersonal and communication skills.

Please see Job Description Pack for further person specification criteria. 

If you have experience as a Payments Assistant, Finance Assistant, Accounts Administrator, Financial Clerk, or Administrative Officer, this role could be the perfect next step in your career at Birkbeck.

Salary and benefits

£31,234 to £34,827 per year, Grade 4 on the College's London Pay Scale which includes a consolidated London Weighting Allowance. 

Benefits of working at Birkbeck: a competitive salary and pension scheme, 31 days paid leave, flexible working arrangements, generous benefits in the HE sector, and being located in the heart of Bloomsbury, Euston, London.

Contract

Permanent, full-time contract (working 35 hours per week and hybrid working). Please submit an application form for consideration. Closing date: Sunday 21 June, interview date: Thursday 9 July 2026. 

Enquiries

If you would like to know more about the role, please contact Alban Dule, Payments Manager, at a.dule@bbk.ac.uk

If you have technical issues or difficulties using the recruitment portal, please contact jobs@bbk.ac.uk providing your name and the job reference number of the position. While we are happy to respond to all informal enquiries, only formal applications through the online system will be considered.

We welcome applicants from all sections of the community. The College is committed to improving the gender and cultural diversity of its workforce, holding a bronze Athena SWAN award and operating Disability Confident & Mindful Employer schemes.